Build a School Environment Where All Community Members Are Involved

Involving your community in the decisions that affect them is key to creating a thriving district. ThoughtExchange can get you there.
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June 13, 2022

Catherine Daly

How Community Involvement in Schools Will Help Students Prosper

14 minutes

Schools play an integral role in every community. And since children eventually grow up to become members of those same communities, it stands to reason that communities should take an active role in ensuring schools deliver optimal learning environments to ensure happy, healthy, successful students.

While families and community partners often donate their time and resources to help schools thrive, the responsibility for driving community engagement lies with the schools and their school districts. In this short blog post, we explore the importance of encouraging community involvement in schools and provide tips on successfully doing just that.

Importance of community involvement in schools

Successful schools understand the importance of establishing good and harmonious relationships with their surrounding community, according to the United Nations Educational, Scientific and Cultural Organization (UNESCO). And for good reason—community involvement in schools can help increase access to learning opportunities, boost student retention, promote optimism among teachers, and improve attendance rates of children at school.

Increasing access to learning opportunities

Community-based initiatives can help students gain access to learning opportunities they would not have had otherwise. The Catapult Canada Access Innovation Fund (CCAIF) is a great example of this. It is a government-sponsored initiative that recognizes the importance of community involvement in schools. It provides funding to community-based organizations that focus on how young people learn, how they engage at school, and the tools they use to learn.

Northern Youth Abroad is one community-based organization receiving CCAIF funding to implement a pilot project that will connect over 20 Indigenous students from across the Northwest Territories, Nunavut, and the Yukon to learning opportunities and academic and other supports at Camosun College in British Columbia.

Boosting student retention

Community is all about creating a sense of belonging. Having a sense of belonging means that students feel accepted, valued, and included by their teachers and peers and consider themselves an important part of their academic community. They are motivated to learn and engage with their course, leading to greater attainment and progression, and improved academic achievement. Research shows that nurturing a sense of belonging amongst students is at the heart of any successful student retention strategy.

Promoting optimism among teachers

A study of urban elementary schools in Virginia found that community engagement boosted optimism and confidence among teachers. The improved attitude of teachers in turn led to improved student achievement.

Improving attendance rates

When students feel that they do not belong to a strong community, it can negatively affect their learning experience—and their attendance rates.

Some groups of students are more likely to feel lower levels of belonging. Those who identify as LGBTQIA+, who have a disability, or who are from different cultural, language, or ethnic backgrounds than their peers often feel underrepresented and are less likely to do well than others, even when their previous academic achievement is the same.

Community involvement in schools can help with this. When students in minority groups see themselves represented in the wider community—and see the involvement of that community in their school—learning experiences and attendance rates are greatly improved.

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How to promote community involvement in schools

Building and sustaining community involvement in schools is difficult. While educators, families, and community partners genuinely care about student success and well-being, they often have conflicting ideas about how to achieve the best outcomes:
  • A teacher may not know what’s happening in a student’s life outside of class that may impact success and well-being
  • A parent may not understand or agree with a teacher’s approach to delivering the curriculum
  • A local business may not understand the importance of supporting its local school to ensure future employees have a well-rounded education
To enhance the community’s participation in education, it is essential to promote a school environment where community members feel welcomed, respected, trusted, heard, and needed. Here are some ways to do that:

Involve both formal and informal community groups

A school’s community is made up of formal committee groups such as School Management Committees (SMC), Village Education Committees (VEC), School Development Committees (SDC), and Parent and Teachers Associations (PTA) as well as informal groups of community members who can get involved in the school through special activities or events.

Both sets of community groups bring important perspectives to the table—the formal groups bring perspectives informed by the inner workings of the school, and the informal groups bring perspectives from the wider community.


Create opportunities to contribute to strategic alignment

Community-inclusive processes like participatory decision-making (PDM) cultivate a broad range of perspectives to inform decision-making.

Encourage participation from all community groups in events and provide them with opportunities to contribute to decision-making by using unbiased discussion management tools. Diverse perspectives result in better decisions and help build social capital.


Elgin School District U-46 engaged its community to help shape a critical African American studies curriculum

Illinois’ Elgin School District U-46 is committed to providing an inclusive environment for all students—especially those who have been historically marginalized and missed out on learning opportunities as a result.

When a group of African American students explained they didn’t feel represented by the school curriculum and requested a mandatory African American Studies course, the school nominated Dr. Teresa A. Lance, Assistant Superintendent of Equity and Innovation as the champion for inclusive, equitable education and she got to work, engaging the community for input into the new course.

Dr. Lance knew from experience that African American history was either missing or insufficiently covered in K-12 education and that representation matters as it relates to student outcomes and their sense of belonging.

She used enterprise discussion management software to reach out to all students, gathering their ideas and perspectives, and received an incredible response from 1,321 participants, including almost 800 ideas and over 10,000 ratings to help inform the direction of the new course content.

Read the full story
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Build community awareness campaigns

Community awareness campaigns help parents and community members understand the benefits of their involvement with their local schools. They also inform community members about the different levels and types of involvement opportunities, policies, and programs. If your community is bilingual or trilingual, translate the information to ensure inclusivity and boost representation across all groups.

UNESCO recommends that community members and school staff feel responsible for the success of community awareness campaigns. Arrange regular and open meetings about the school to share important information such as results, funds, and activities to keep people accountable for any goals set.


Use the school as a community hub

Schools are natural centers for activity in any neighborhood. They are typically viewed as inviting, safe places where people of all ages can come to access education, health services, recreation, and culture. These community hubs promote the well-being of children, their families, and the entire community.


Palenque LSNA helped transform schools into hubs of community activity to help students prosper

Founded in 1962, Palenque LSNA (formally known as the Logan Square Neighborhood Association) explored ways to improve economic conditions in the Logan Square neighborhood and realized the local public schools—comprised of 90% Latinx and 95% low-income students—played a key role in connecting and strengthening its community and vice versa.

In the early 1990s, the association formed an education committee to support schools and organized families, teachers, and principals around a campaign that—through the power of community involvement—opened five elementary school annexes and two new middle schools to relieve severe overcrowding in local schools.

The association also rallied its community to facilitate the creation of a parent mentor program that trains mothers, mainly immigrants, as paid classroom assistants while also providing leadership development training and a welcoming community. The parent mentor program has since spread to seven other schools, and more than 1,300 parents have graduated from the program.

Today, students benefit from community involvement in schools facilitated by Palenque LSNA initiatives like the youth leadership program, community learning centers, and more.

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How will you engage your school’s community?

When we asked education leaders how the last two years have changed their approach to work, one central theme emerged: communication and relationship building with the community is critical.

Building strong relationships with community members, parents, and students is an education leader's most important job. So, what are you doing to build these relationships?

Giving communities a neutral platform to share their ideas and opinions is an excellent place to start. However, it can be difficult for schools to connect with the diversity of their community using traditional methods like town hall meetings, surveys, and focus groups. Fortunately, new online engagement platforms like ThoughtExchange have made it much more manageable.

An unbiased discussion management platform provides community members with a safe and convenient way to share and learn from the diverse thoughts and ideas of others.


“If ThoughtExchange were a person, I would hug them. I used it in my previous district as a superintendent. What I love about ThoughtExchange is that there’s this opportunity for ideas to be put out anonymously, and then a coalescing around ideas—and that’s what I was looking for. I wasn’t looking for a Likert scale. I wasn’t looking to lead students by saying, here’s what should be included—do you agree or disagree?”

~Dr. Teresa A. Lance, Ed.D. Assistant Superintendent of Equity and Innovation Elgin Area School District 46

Modern discussion management platforms like ThoughtExchange provide schools with the tools they need to increase engagement, inform better decision-making, increase public trust and confidence, and improve learning outcomes for students.
Learn more about building community involvement in schools. Download The New Superintendent’s Guide to Community Engagement.
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Catherine Daly
Originally from Dublin, Ireland, Catherine is a professional writer based in Vancouver, B.C. She holds a bachelor’s degree in journalism (for passion), a master’s degree in marketing (to pay the bills), and has over 15 years of experience working with big tech brands like Adobe, Hootsuite, HP, Oracle, PayPal, and ThoughtExchange.

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